Submit Expenses

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Submit Expenses

If you’re a Motion employee of Apex and aren’t under the direct supervision of the client (SDC) or are a multi-site contractor, you may be eligible to claim back mileage only business-related expenses. Learn more about expenses, download an expense form and submit your claim online right here.

Am I eligible to claim expenses?

Whether you’re eligible to claim expenses – and the type of expenses you can claim – depends upon the nature of your employment and whether you’re working under supervision, direction and control (SDC) or a multi-site contractor.


If you work under Supervision, Direction or Control and are not a multi-site contractor, this means you will not be eligible to claim expenses.


If you’re operating independently, are managing yourself and are not under the direct supervision of the client, you will not be operating under SDC or you are a multi-site contractor. You will be eligible to claim mileage only business-related expenses.

Self-Employed (CIS)

If you’re working on a self-employed (CIS) basis then you won’t be able to claim expenses back through Apex. You may, however, be able to claim certain expenses back via your annual self-assessment tax return. You should consult your accountant for more information.


What are expenses?

Put simply, expenses are costs that you’ve incurred wholly, exclusively and necessarily in the execution of your duties. As you might imagine, there are strict limitations on exactly what can be claimed for and, as a general rule, evidence must be supplied before a claim can be processed.

Whilst your ability to claim expenses can depend upon the nature of your employment, those commonly claimed for include such things as mileage, travel, subsistence, accommodation, PPE, tools, business phone calls and even membership fees for professional bodies. Through Apex, however, we only accept mileage-only expense claims.

Submit Expenses

For your expenses to be processed along with your wages, every week you’ll need to submit your expense claim form along with the necessary VAT receipts.

The easiest way to do this is via the form below but, if you’d rather do things differently, you can print out a form and post it to Apex along with your original VAT receipts.

If you’re looking for paper expense claim forms, simply click the ‘Download Form’ button below. Alternatively, please get in touch and we’ll send out some paper copies to you in the post.

Please note that all expense claims must be submitted and received by midnight on Tuesday.

Download expense claim form

You can download a copy of our expense claim form here. To submit, simply complete the form and upload it (along with any supporting receipts) via the online form directly below.

Download Form

Submit Expenses Here

Complete your expense claim form in full, uploading it and your supporting VAT receipts below.

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